Director of Accounting
Keystone Law Group is seeking a talented individual to lead our Accounting Department to enhance our dynamic and growing team. The ideal candidate will possess a strong foundation in both accounting and finance and demonstrate key skills such as attention to detail, analytical thinking, client service, management, and teamwork. This role will oversee the Accounting Department where you will collaborate closely with firm management and report to the Managing Partner to achieve departmental and firm-wide objectives.
About Us
The Accounting Department is pivotal to our financial integrity, meticulously managing all fiscal activities with precision and transparency. Our team expertly handles accounting, budgeting, and financial planning, ensuring the firm’s financial stability and adherence to regulatory standards. We support the firm’s strategic objectives by delivering accurate financial data and insights, fostering informed decision-making and long-term success.
Location
Position is hybrid with a minimum of 2 days per week in the office required (Los Angeles)
Essential Duties and Responsibilities
- Oversight of A/P, A/R, billing and payroll functions
- Maintain accounting transactions and record to the general ledger; responsible for month end account reconciliations and preparing monthly financial statements
- Prepare month end journal entries and review general ledger details monthly
- Perform monthly trust account reconciliation
- Prepare the firm’s annual budget, including revenue and operational forecasts, and coordinate with and assist department heads on completion of their annual budgets
- Perform timely financial analysis to provide input on the firm’s business transactions and strategic initiatives. Assist in the implementation of financial and business tactics that further the firm’s strategic plan, providing support and input to firm management
- Manage all aspects of financial reporting with cross-departmental collaboration, including profitability analysis (firm level and individual timekeeper level), compensation, and rate determination, as well as creation of other reports requested by firm management
- Approve and release weekly payments, checks and wires
- Create, maintain, and update process documentation; create new documentation as needed
- Oversee third party vendor 1099 reporting
- Work with CPA to oversee the maintenance of fixed assets and accumulated depreciation records using fixed asset application; ensure fixed asset inventory database is updated
- Assist CPA with tax-related matters
- Create best practice procedures for accounting activities and drive process improvements, utilizing technology to improve efficiency
- Manage, mentor, and develop the Accounting Department team members
- Monitor and report on key firm financial metrics and KPIs, and set and achieve departmental OKRs
Qualifications
- Self-motivated and excellent organizational skills
- Detail oriented and effective at problem solving
- Excellent communication, leadership, and interpersonal skills
- Ability to work in a team environment and interact with professionals at all levels
- Able to handle changing priorities, multi-task, and oversee various concurrent projects in a fast-paced, deadline-driven environment
- Ability to train, manage, and motivate staff in order to complete required projects and meet deadlines
- Knowledge of GAAP and accounting concepts
- Advanced Microsoft Excel skills
- Proficient with project management, document management, and data visualization applications
- Knowledge of Microsoft Business Central and Microsoft Dynamics or similar system preferred, or proven ability to learn and acclimate to a new accounting software
Education and Experience
- Bachelor’s degree in accounting/finance or a related field is required
- CPA license or MBA is preferred
- At least 5-7 years of general accounting experience in law firm or professional services firm required
- At least 5 years of management experience with multiple direct reports
- Experience working with industry-specific accounting software
Salary Range
- $150,000 – $250,000 Base salary plus competitive bonuses and benefits
Accounts Receivable Specialist
Keystone Law Group is seeking a talented Accounts Receivable Specialist to enhance our dynamic and growing team. The ideal candidate will possess a strong foundation in accounts receivable management and collections, and demonstrate key skills such as analytical thinking, client service, excellent written and verbal communication, and teamwork. This role is pivotal to the Accounting Department, where you will collaborate closely with and report to the Director of Accounting to achieve departmental and firm-wide objectives.
About Us
The Accounting Department is pivotal to our financial integrity, meticulously managing all fiscal activities with precision and transparency. Our team expertly handles accounting, budgeting, and financial planning, ensuring the firm’s financial stability and adherence to regulatory standards. We support the firm’s strategic objectives by delivering accurate financial data and insights, fostering informed decision-making and long-term success.
Location
- Position is hybrid with 2 days per week in the office
Essential Duties and Responsibilities
- Communicate directly with clients to answer outstanding questions, provide reports and resolve invoice discrepancies, reductions and receivable issues
- Collaborate with the billing team and attorneys to resolve billing & collections issues
- Contribute to the development of best practices for collections and A/R management to streamline and improve processes
- Develop and implement a reliable “reminder program” for clients having unpaid invoices beyond agreed upon payment terms
- Evaluate delinquent accounts, prepare non-collection risk reports and propose resolution strategies
- Responsible for daily processing and posting of client payments into billing system
- Coordinate with attorneys on payment-related issues, ensuring proper allocation of payments
- Negotiate payment programs with clients with attorney approval; identify accounts that require third-party collection efforts or possible legal action and coordinate
- Process appropriate credits, write offs and discounts on client invoices
- Prepare and monitor A/R dashboards and reports, including aging, reconciliation and collections reports
- Assist billing team with client closing letters and returning client funds
- Other tasks and projects as assigned
- Serve as back up to Billing Coordinator(s)
Qualifications
- Proficient knowledge of Windows, Microsoft Office applications, Adobe Acrobat, etc.
- Capable of multitasking and meeting deadlines in a fast-paced office environment
- Able to collaborate with employees, management, clients, and external agencies to enhance performance, creativity and problem-solving
- Excellent attention to detail and accuracy of work performed
- Highly organized, trustworthy and self-directed with ability to act and operate independently
- Ability to identify and solve problems efficiently and with good judgment
- Excellent written and verbal communication
Education and Experience
- Bachelor’s degree in Business Admin, Accounting, Finance or related field preferred
- At least 4 years of experience in AR/Collections or related field required
- Law firm or professional services experience preferred
Salary Range
- $26.44 – $36.06 per hour (equivalent to $55,000 to $75,000 annually), depending on experience, plus discretionary bonus
IT Technician
Keystone Law Group has an excellent opportunity for an experienced IT Technician to join its growing, technology forward law practice. The main responsibilities will include providing technical support, assistance and training to the firm’s employees regarding hardware, software and some basic network-related issues, with the oversight of an external IT resource. The position will play a crucial role in ensuring the smooth and efficient operation of the firm’s technology infrastructure. Key duties include user support, incident management, system administration and maintenance, documentation and knowledge sharing, IT asset management, and IT project management. The role will contribute to maintaining a high level of client service and productivity.
About Us
The Technology Innovation Department propels the firm forward through cutting-edge technological solutions. We enhance operational efficiency, data security, and client service by embracing the latest in legal tech. Our proactive approach to IT management and innovation supports the firm’s adaptability and collaborative culture.
Location
Hybrid position with 2-3 days per week in the office
Essential Duties and Responsibilities
- User Support
- Respond to user inquiries and troubleshoot technical issues related to hardware, software, basic networking, and peripheral devices
- Provide timely and effective resolution of technical problems through remote assistance or on-site support, ensuring minimal disruption to users’ workflow
- Guide users through step-by-step solutions, documenting procedures and creating user guides when necessary
- Assist with software installations, upgrades, and configurations, ensuring compatibility and adherence to the firm’s IT & cybersecurity policies
- Support end-users with setting up and configuring laptops, printers, and any other related devices
- Provide training to new hires and other employees as needed
- Incident Management
- Use firm task management system to receive, log and track all reported incidents and service requests ensuring accurate and complete documentation
- Prioritize and escalate incidents based on their impact and urgency
- Collaborate with external IT resource as necessary to investigate and resolve complex technical issues
- Keep users informed of the progress and status of their reported incidents, providing excellent customer service throughout the resolution process
- System Administration and Maintenance
- Manage user accounts and permissions, ensuring proper access levels and adhering to the firm’s data security policies
- Assist in the implementation and configuration of new hardware and software solutions, collaborating with vendors and outsourced IT resource as needed
- Work with external IT resource to administer Active Directory, Office 365 (including Azure, SharePoint, OneDrive, Hosted Exchange, MS Teams including Teams Voice phone system), secure email gateway & encrypted mail system, backups, mobile devices, and any other IT-related software and hardware
- Work with external IT resource to identify, report, and respond to potential cybersecurity threats
- Documentation and Knowledge Sharing
- Maintain accurate and up-to-date documentation of IT procedures, configurations, and troubleshooting steps
- Contribute to the knowledge base by creating and updating technical articles and tutorials for common issues and resolutions
- Provide training and guidance to end-users on basic IT tasks and best practices, promoting self-help and proactive problem-solving
- IT Asset Management
- Maintain an inventory of hardware, software licenses, and other IT assets, ensuring compliance with licensing agreements and legal requirements
- Facilitate hardware (laptop, monitors, docking stations, printers, and accessories) and software purchases, tracking orders and maintaining vendor relationships
- Conduct periodic audits to ensure accurate asset records and identify potential discrepancies or areas for optimization
- IT Project Management
- Work with management and stakeholders to develop project plan, including defining scope, objectives and deliverables
- Collaborate with technology vendors to ensure projects meet requirements, stay within budget and scope, and adhere to time estimates
- Effectively manage project timelines, track progress, take appropriate notes during meetings, and communicate project status updates (progress, milestones, and issues) to stakeholders
- Create and maintain comprehensive project documentation for stakeholder review
Qualifications
- Strong knowledge of Microsoft systems and applications, including Active Directory, Azure, Exchange and Office365 required. Experience with Microsoft Teams, Teams Voice and Microsoft Dynamics preferred
- Knowledge of Asana or similar cloud-based task management system, and familiarity with M-Files or similar sophisticated document management system preferred
- Familiarity with network protocols, hardware components, and remote desktop support tools
- Excellent problem-solving skills with the ability to analyze and resolve technical issues efficiently
- Strong communication skills, both verbal and written, with ability to communicate technical issues to technical and non-technical employees, as well as ability to effectively communicate with vendors.
- Self-motivated and willing to learn and find solutions, with the ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment
- Ability to learn, use and train end-users on various software applications
- Excellent organizational skills and attention to detail
- Commitment to maintain confidentiality and data security, and to exercise sound discretion and good judgment.
Education and Experience
- Bachelor’s degree preferred
- Minimum of 3-5 years of experience working in a help desk or technical support role, preferably at a law or other professional services firm
- IT certifications such as CompTIA A+, Microsoft Certified Professional (MCP), or HDI Desktop Support Technician are preferred
Salary Range
- $31.25-$52.88 per hour (equivalent to $65,000-$110,000 annually), depending on experience, plus discretionary bonus
Paralegal
Keystone Law Group is seeking a talented Paralegal to enhance our dynamic and growing litigation division of the Legal Department. The ideal candidate will possess a strong foundation in litigation, preferably in probate or civil litigation, have experience with legal project management, and demonstrate key skills such as analytical thinking, client service, and teamwork. This role is pivotal to the Legal Department, where you will collaborate closely with the attorneys and legal assistants, and report to the Resource & Training Manager to achieve departmental and firm-wide objectives.
About Us
The Legal Department is the foundation of our firm, providing high-quality probate legal services. Our attorneys specialize in complex probate matters, offering exceptional representation to our clients. We adhere to ethical practice and ongoing professional development.
Location
Position is hybrid with a minimum of 2 days per week in the office.
Essential Duties and Responsibilities
- Legal Project Management
- In collaboration with attorneys, develop and manage case plans for our litigation cases, ensuring tasks are clearly defined, assigned, and tracked to completion
- Serve as a point of contact for case-related inquiries and updates
- Calendar dates and deadlines utilizing firm tools, including calculating deadlines
- Monitor the progress of tasks, identify any bottlenecks or delays, and implement solutions to keep projects on track
- Collaborate with attorneys and legal assistants to ensure a cohesive approach to task creation, management, and execution
- Contribute to the continuous improvement of case planning processes and tools
- In collaboration with the Resource & Training Manager, evaluate the workload of the attorneys and legal assistants on a weekly basis, and ensure that tasks are equally distributed, properly planned, and timely executed
- Litigation Support: Prepare litigation related documents, including pleadings and discovery (propounding and responding). Assist with trial and deposition preparation, including organizing exhibits and preparing trial binders
- Client Communication: Maintain effective communication with clients, providing updates and responding to inquiries
- Support Legal Assistants: Provide overflow support to legal assistant team with executing tasks, including filing court documents
- Other duties as assigned
Qualifications
- Knowledge of Adobe Acrobat, Microsoft Office applications (e.g., Word, Excel, Teams, Outlook, etc.), and document management applications
- Knowledge of civil court procedures and understanding of filing requirements for legal documents. Experience with Calendar Rules preferred
- Proven experience in legal project management. Experience with Asana preferred
- Ability to work independently and as part of a team with excellent communication and interpersonal skills
- Ability to multitask and meet deadlines in a fast-paced office environment with excellent time management and organizational skills
- Strong attention to detail and the ability to produce accurate and high-quality work
- Strong analytical and problem-solving skills
Education and Experience
- 3+ years of experience within a law firm litigation environment
- Bachelor’s degree required
- Paralegal certificate preferred
Salary Range
- $33.65 – $48.08 per hour (equivalent to $70,000 – $100,000 annually), depending on experience, plus discretionary bonus
Join Our Team
To apply to one of our staff openings, please submit your resume to careers@keystone-law.com.
